March 2015

So What Do I Have to Do to Get my Edcamp-in-a-Box?

For new Edcamp organizers, the first step is to get connected with a member of the Foundation Partnership Program.  You do that here. After talking with the Foundation Partner, you will need to work with your team of organizers to identify a location and date for your Edcamp.

The available items for the box are:

  •      Gift cards for breakfast – coffee, bagels, etc.
  •      Poster paper for signs
  •      Nametags
  •      Markers
  •      Post-Its for the session board
  •      Edcamp stickers

Your team will then discuss what supplies you would like from the Foundation and will fill out the form.

If this is not the first year for the Edcamp, the organizers will fill out this form, providing information about their last event and requesting support for this year’s.

The Boxes are sent out monthly, with the goal being that it will arrive approximately a month to six weeks before your edcamp. 

How do we pay for this great program? Great question!

In response to requests from many of our faithful EdTech companies, the Foundation has created a single channel for them to give to Edcamps across the country. Instead of responding, as many of them do, to dozens of requests for cash and swag, they can make a donation of $300.00/Box to the Edcamp Foundation. They are then providing with the mailing address of the edcamp that they are sponsoring and are able to send their products, gift cards, etc., to be distributed to the educators who attend the edcamp they are sponsoring. 

Edcamp Essentials at your Door – Edcamp in a Box is born!

Imagine hosting an Edcamp without any of the hassle of finding sponsors to help pay for coffee in the morning and Post-It notes for the Session Board. What if all of that simply appeared! Imagine that the Edcamp Foundation effectively provides the basics of what you need, making hosting an Edcamp that much easier for the volunteers who organize each and every Edcamp.

Many organizers have told us that the hardest part about hosting an Edcamp is raising the necessary funds to pay for the necessary incidentals: breakfast, coffee, supplies. For some well-established Edcamps, this isn’t an issue. They have sponsors who willingly step forward year after year, but for many others, this is the most exhausting and draining part of the work. So the Foundation decided to take this burden away! The Foundation believes firmly that Edcamp organizers are awesome and deserve all the support and help that we can give them!

So Edcamp-in-a-Box was born!

Edcamp-in-a-Box will provide the essentials for hosting an Edcamp painlessly. Organizers will identify what they need and then apply to receive a Box. This list includes:

Gift cards for breakfast – coffee, bagels, etc.
Poster paper for signs
Flash drive with logos, posters, rules
Nametags
Markers
Post-Its for the session board
Edcamp stickers
Copy of The Edcamp Model
Photos of other Edcamps
More about how to become part of the awesome program in the next blog post, tomorrow!