Edcamp Foundation Privacy Policy

Effective Date: Sept 11, 2018

We recognize that your privacy is very important and take it seriously. This Privacy Policy explains how Edcamp Foundation (“the “Foundation”, “we” or “us”) collects and processes your Personal Data. Each time you use our Site, the current version of the Privacy Policy will apply. Accordingly, whenever you use our Site, you should check the date of this Privacy Policy (which appears at the top) and review any changes since the last version. This Privacy Policy is applicable to all Site visitors, registered users, and all other users of our Site.  This Privacy Policy governs the Edcamp Sites and all pages combined within it that are owned or operated by the Foundation.  Please read this Privacy Policy and the Terms of Use [https://www.edcamp.org/edcamp-foundation-terms-use-agreement] carefully before you start to use the Edcamp Sites.  If you have any questions about this Privacy Policy, please do not hesitate to contact us. [https://www.edcamp.org/contact-us]

General Provisions

Capitalized terms that are not defined in this Privacy Policy have the meaning given to them in our Terms of Use [https://www.edcamp.org/edcamp-foundation-terms-use-agreement].

For the purposes of the General Data Protection Regulation 2016/679 (the “GDPR”), the Data Controller is the Edcamp Foundation.

Using the Edcamp Sites Means You Accept These Policies

By using any part of the Edcamp Sites or participating in any of the Edcamp Services, you signify you understand and accept this Privacy Policy and the Terms of Use  [https://www.edcamp.org/edcamp-foundation-terms-use-agreement].  If you do not agree to this Privacy Policy, you should elect not to visit the Edcamp Sites or use the Edcamp Services.   This Privacy Policy does not apply to information we collect by other means (including offline or in accordance with other agreements that you may enter into with the Foundation) or from other sources.  

Overview on Collection and Sharing Information

We will not use or share your information with anyone except as described in this Privacy Policy.  Information that we may gather falls into two broad categories: Personal Data and Aggregate Data.

Collection and Sharing of Personal Data:

“Personal Data” is any information that enables us to identify you, directly or indirectly, by reference to an identifier such as your name, identification number, location data, online identifier or one or more factors specific to your physical, physiological, genetic, mental, economic, cultural or social identity.

We may collect and process the following Personal Data when you interact with us. For example, this could be when you:

  • Make a donation
  • Join our mailing list
  • Complete the Application Information for Edcamp In-A-Box
  • Complete a survey
  • Contact us through the website
  • Apply for an Impact Grant
  • Sign up to attend an event

With regard to each of your visits to the Edcamp Sites we will automatically collect the following information:

  • Technical information
  • Information about your visit

How We Use Your Personal Data:

We will only process your Personal Data, including sharing it with third parties, where (1) you have provided your consent which can be withdrawn at any time, (2) the processing is necessary for the performance of a contract to which you are a party, (3) we are required by law, (4) processing is required to protect your vital interests or those of another person, or (5) processing is necessary for the purposes of our legitimate commercial interests, except where such interests are overridden by your rights and interests.

The Edcamp Sites may contain forms, surveys and other interactive features that allow you to post, submit, publish, display or transmit to the Foundation or other users content or materials on or through the Edcamp Sites. 

We may use your email address to send you Edcamp Sites-related notices (including any notices required by law, in lieu of communication by postal mail).  We may also use your contact information to send you marketing messages.  If you do not want to receive such messages, you may opt out by following the instructions in the message, or by contacting us at 1100 E. Hector Street, Suite 430, Conshohocken, PA 19428 or calling (610) 897-8701.  Such requests will be honored within ten business days.  If you correspond with us by email, we may retain the content of your email messages, your email address and our responses.

The Foundation may collect records and copies of your correspondence with us (including email addresses) if you contact us.
Additionally, we will use Personal Data that you give to us:

  • To present the Edcamp Sites and its contents in a suitable and effective manner for you and for your computer;
  • To provide you with information, products or services that you request from us (that you may opt out of via instruction in email messages);
  • To carry out our obligations and enforce our rights arising from any contracts entered into between you and us; and
  • To notify you about changes to the Edcamp Sites or Services at our discretion. 
  • To respond to your requests for information, products or services that you request from us or respond to your questions;
  • To organize events that you have registered for, and to provide you with information, and other materials, relating to the content of the event, the speakers, sponsors and other attendees;
  • To provide our newsletter and publications, provided you have given your consent;
  • To transfer your information as part of a merger or sale of the business;
  • To ensure that content from our Site is presented most effectively for you and your computer.

We will use Personal Data that we collect about you to:

  • To administer our Site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;
  • To improve our Site to ensure that content is presented most effectively for you and your computer; and
  • As part of our efforts to keep our Site safe and secure.

We will combine Personal Data we receive from other sources with information you give to us and information we collect about you. We will use this information and the combined Personal Data for the purposes set out above (depending on the types of information we receive).

When we share and who can access your personal data:

We may share your Personal Data for the purposes described in this Privacy Notice with:

  • Google Analytics that assist us in the improvement and optimization of our Site;
  • Trusted third-party companies* and individuals; and
  • If the Foundation or substantially all of its assets are acquired by a third party, in which case Personal Data held by it will be one of the transferred assets.

* We will only transfer your Personal Data to trusted third-parties who provide sufficient guarantees in respect of the technical and organizational security measures governing the processing to be carried out and who can demonstrate a commitment to compliance with those measures.    

Personal Data may also be disclosed to the Foundation’s employees, independent contractors and agents who need to know that information in order to operate, develop or improve the Edcamp Services.  When Personal Data is provided in connection with a donation made to the Foundation through the Foundation Website, we will only use the information provided for purposes of processing, reporting, and documenting the donation.  We do not store or retain your credit card information; we use PayPal to process your credit card information which is not permitted to store, retain, or use billing information except for the purpose of credit card processing on the Foundation’s behalf.

Selling your personal data:

We will not sell your Personal Data to third parties for their use without your consent. When Personal Data is submitted to us, we may add it to our database.  We will only disclose Personal Data we collect from you to third parties without your permission to the extent necessary: 

  • To comply with the law or in response to a civil or criminal subpoena, court order, government request, or other legal process or request from law enforcement personnel;
  • If we believe that it is reasonably necessary to comply with a law, regulation or legal request; 
  • To address fraud, security or technical issues; 
  • To protect the interests, rights, safety, or property of the Foundation or others;
  • To enforce any terms of service on the Edcamp Sites; 
  • To provide you with the services or products requested by you and to perform other activities related to such services and products, including billing and collection; 
  • In connection with a merger, transfer, acquisition, or liquidation of the Foundation. Any third party to which we transfer or sell our assets will have the right to continue to use the Personal Data and Aggregate Data that you provide to us, subject to this Privacy Policy as may be amended, or 
  • To operate the Foundation’ systems properly.

Transfer of personal data outside of the European Economic Area (“EEA”) and international users:

We will not transfer Personal Data, relating to individuals within the EEA, to third parties (i.e., those outside of our group), located outside of the EEA without ensuring adequate protection under European law.

Where a third party is located in a country not recognized by the EU Commission as ensuring an adequate level of protection, we will take appropriate steps, such as implementing standard contractual clauses recognized by the EU Commission, to safeguard your Personal Data.

We are headquartered in the United States. Your Personal Data may be accessed by us or transferred to us in the United States or to our affiliates, partners, merchants, or service providers who are located worldwide. If you are visiting our Site from outside the United States, be aware that your information may be transferred to, stored, and processed in the United States where our servers are located, and our central database is operated. By using our Service, you consent to any transfer of this information.

How long we store your personal data:

We will store your Personal Data, in a form which permits us to identify you, for no longer than is necessary for the purpose for which the Personal Data is processed. We may retain and use your Personal Data as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements and rights, or if it is not technically reasonably feasible to remove it. Consistent with these requirements, we will try to delete your Personal Data quickly upon request.

We will retain your information for as long as your account is active or as needed to provide you with our Site. If you wish to cancel your account or request that we no longer use your information to provide you service, Contact Us [https://www.edcamp.org/contact-us]. We will retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.

Where we store your personal data:

Unfortunately, the transmission of information via the internet is not completely secure. Although we do our best to protect your personal information, we cannot guarantee the security of your personal or sensitive information transmitted to us. Any transmission of personal or sensitive information is at your own risk. We are not responsible for circumvention of any privacy settings or security measures we put in place for your protection.

We may store Personal Data in locations outside the direct control of the Foundation (for instance, on servers or databases co-located with hosting providers). The Personal Data that you provide to us is generally stored on servers located in the United States. If you are located in another jurisdiction, you should be aware that once your Personal Data is submitted through our Site, it will be transferred to our servers in the United States and that the United States currently does not have uniform data protection laws in place. In order to protect your Personal Data, the Foundation has put in place reasonable physical, electronic and managerial procedures to safeguard and secure your personal data.  We use industry-leading Secure Socket Layer (SSL) technology to protect your Personal Data on our Foundation Website to protect against the loss, misuse and unauthorized alteration of the information under our control. 

Collection and Sharing of Aggregate Data:

We collect information that is sent to us automatically by your web browser and we may use this information to generate aggregate statistics about visitors to our Site. Aggregate Data is information that does not personally identify you such as frequency of visits to the Site, page views, Edcamp Services most frequently accessed, referrer addresses, your browser type and version, or your operating system and platform (“Aggregate Data”).   We use Aggregate Data to help us develop and improve the Services and Edcamp Sites overall.  


When you visit the Edcamp Sites, we may send one or more “cookies” - small data files - to your computer to uniquely identify your browser and enhance your navigation through the Edcamp Sites.  When you first access the Site, you will receive a message advising you that cookies are in use. By continuing to browse the Site, you agree to our use of cookies as described in this Privacy Policy.

You do not have to accept our cookies and can block them by activating the setting on your browser that allows you to refuse all or some cookies. You may also delete them after they have been placed on your hard drive. If you do not accept or delete our cookies, some areas of the Site that you access may take more time to work, or may not function properly. 

A cookie may convey anonymous information about how you browse the Edcamp Sites to us, but it does not collect personal information about you.  A persistent cookie remains on your computer after you close your browser so that it can be used by your browser on subsequent visits to the Edcamp Sites.  Persistent cookies can be removed by following your web browser’s directions.  A session cookie is temporary and disappears after you close your browser.  You can reset your web browser to refuse all cookies or to indicate when a cookie is being sent.  However, some features of the Edcamp Sites may not function properly if the ability to accept cookies is disabled.

We use the following cookies:

Cookie Source

  Cookie Name 



Google Analytics  


This helps us count how many people visit the Site by tracking if you have visited before.

  2 years



This helps indicate whether the visitor’s browser has JavaScript enabled.


Google Analytics


This helps us control how many people request to visit the Site.

  1 minute

Google Analytics


This helps us count how many people visit the Site by tracking if you have visited before.

  24 hours

Do Not Track Requests; Third Party Tracking

We do not currently take actions to respond to Do Not Track signals sent by your web browser because a uniform technological standard has not yet been developed. We may adopt a standard once one is created.  Third parties, other than our vendors (such as our website analytics provider), do not have authorization from us to track which websites you visited prior to and after visiting the Edcamp Sites.  That said, we cannot control third party tracking and there may be some third party tracking that occurs without our knowledge or consent.

Sharing, Selling and Trading Aggregate Data Collected Online with Third Parties

We take the privacy of our users very seriously.  We do not sell, rent or otherwise provide your Aggregate Data to third parties for marketing purposes.

Privacy of Children

The Foundation does not knowingly collect or solicit personal information from anyone under the age of thirteen (13) or knowingly allow such persons to register with the Edcamp Sites.  If we become aware that we have collected personal information from a child under age of thirteen (13) without verified parental consent, we will delete that information from the Edcamp Sites.

Links to Other Websites

The Edcamp Sites may contain links to websites operated by other people or companies.  The Privacy Policy does not apply to the practices of third party sites, which may have their own privacy policies or no privacy policy at all.  While we try to link only to sites that share our high standards and respect for privacy, the Foundation does not control the content of third party sites and takes no responsibility for their content, nor should it be implied that the Foundation endorses or otherwise recommends such sites or the products or services offered.  We encourage you to review the privacy policies and terms of use of any third party sites or services before providing any of them with any of your personally identifiable information.  This Privacy Policy applies only to the Edcamp Services.

Your rights

Correction and removal:

If any of the information that we have about you is incorrect, or you wish to have information (including Personal Data) removed from our records, please Contact Us [https://www.edcamp.org/contact-us].

Opting Out:

Additionally, if you prefer not to receive marketing messages from us, please let us know by clicking on the unsubscribe link within any marketing message that you receive, or Contact Us [https://www.edcamp.org/contact-us].

Your European Rights

You have the right to ask us not to process your Personal Data for marketing purposes. We will usually inform you (before collecting your Personal Data) if we intend to use your Personal Data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your Personal Data. You can also exercise the right by contacting us using the Contact Us section on our Site.

  • Under European data protection law, in certain circumstances, you have the right to:
  • Request access to your Personal Data
  • Request correction of your Personal Data
  • Request erasure of your Personal Data
  • Object to processing of your Personal Data
  • Request restriction of processing your Personal Data
  • Request transfer of your Personal Data
  • Withdraw your consent

In addition, where you believe that the Foundation has not complied with its obligations under this Privacy Notice or European law, you have the right to make a complaint to an EU Data Protection Authority, such as the UK Information Commissioner’s Office.

You can exercise any of these rights by contacting us using the Contact Us section on our Site.

Your California Privacy Rights

California Civil Code Section § 1798.83 permits users of the Edcamp Sites that are California residents to request certain information regarding our disclosure of personal information to third parties for their direct marketing purposes. To make such a request, please Contact Us [https://www.edcamp.org/contact-us]. Under Section § 1798.83, we currently do not share any personal information with third parties for their direct marketing purposes.

Dispute Resolution

If you feel that The Foundation is not abiding by its posted privacy policy, you should first contact the Foundation by email at info@edcamp.org.

Changes to Privacy Policy

The Foundation reserves the right to change this Privacy Policy at any time at its sole discretion by posting revisions on the Edcamp Sites.  Such revisions will be effective immediately upon posting them to the Edcamp Sites.  Your use of the Edcamp Sites or Service after such changes have been posted shall constitute your acceptance of the revised Privacy Policy.

Contact Us

If you have any questions or concerns about our practices or this Privacy Policy, please contact:

The Edcamp Foundation
Attn: Privacy
1100 E. Hector Street, Suite 430
Conshohocken, PA 19428